Avaya 1000 Series Video Conferencing Systems Betriebsanweisung PDF herunterladen (Seite 83)

82 Avaya Video Conferencing Manager Deployment Guide

If a PIN is required for the call and Avaya Video Conferencing Manager is configured to

automatically generate a PIN for calls scheduled with an MCU from Microsoft Outlook,

Avaya Video Conferencing Manager sends the PIN to the meeting organizer in the

confirmation email when the call is scheduled. The PIN can be modified only in Avaya

Video Conferencing Manager. If modified, Avaya Video Conferencing Manager sends

an email to the meeting organizer indicating the new PIN. For more information about

configuring Avaya Video Conferencing Manager to automatically generate a PIN for

calls scheduled from Microsoft Outlook, refer to “Microsoft Exchange Settings”

on page 94.

3. Send the meeting request. Avaya Video Conferencing Manager sends an email

confirmation regarding the success or failure of the scheduling request. Devices with

scheduling conflicts are excluded from the meeting and are noted in the confirmation

email.

4. Observe the following rules if you need to update a meeting request:

a. If you are using webmail for Microsoft Outlook 2003, do not delete all devices from a

meeting originally scheduled through Microsoft Outlook. Doing so does not delete

the scheduled call in Avaya Video Conferencing Manager. Cancel the meeting

instead of deleting all the participating devices if your intent is to cancel the meeting.

b. If you are using Microsoft Outlook 2007, do not forward a meeting request to

devices. Instead, add new devices to the meeting, and send the update to all

participants. If you forward a meeting request as a means to add devices to the

scheduled call, Avaya Video Conferencing Manager includes only the new devices

in the scheduled call and removes all other devices.

c. If you are using webmail for Microsoft Outlook 2007 when adding or deleting

participants to a scheduled call, send the meeting update to all participants when

prompted. The default option sends the update only to affected participants which

results in Avaya Video Conferencing Manager deleting the original conference

participants from the scheduled call.

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Avaya 1000 Series Video Conferencing Systems Betriebsanweisung Seite 83